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AGM Minutes 9/5/16

HOLYHEAD TOWN COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING MONDAY 9 MAY 2016 7.00 p.m.

 

Councillors present:  J V Owen, Mrs Ann Kennedy BA (Hons) MBA, R E Williams, Mrs R N Keegans,

S Hadley, W J Chorlton, Keith R Roberts, K Tatlock, E G Jones, J M Evans, T Lloyd Hughes, Mrs B Warner BEM, Mrs Ailia Lewis MBE and Mrs Jean A LL Williams

In attendance:  C Ll Everett (Town Clerk)

Mrs P R Scott (Clerk/Typist)

 

1.  To ask the question “Is any member of the public or any member making a recording of this meeting”?

There was no-one tape recording the meeting.

 

2.  Apologies for absence were received by Councillor John Knox-Crawford.

 

3.  DECLARATION OF INTEREST BY ANY COUNCILLOR OR OFFICER:

No declarations were made.

 

4.  To elect a Mayor for the year 2016/2017:

 The out-going Mayor, Councillor J V Owen thanked the Holyhead Town Councillors for their support throughout the year which had been in some ways a difficult year, especially for the staff, but which had also been successful in other ways with the future of various businesses being attracted to the island, such as Land & Lakes, the Holyhead Waterfront development, Wylfa Newydd and Orthios which was positive for the town in providing much needed employment for local people in the future. 

Councillor J V Owen thanked all of the staff in the Town Hall, the Empire complex, the Left luggage and Maeshyfryd Cemetery for their assistance and diligence.

Councillor J M Evans wished to say a few words, as follows: “Before we elect a Mayor and Deputy Mayor, for the forthcoming year, and as it is the AGM of the Council, I would like to say a few words as to the out-going Mayor and as to how Holyhead has grown and improved during that period.  In my thirty three years as a Town Councillor I have borne witness to many issues and events and dependent on the view, some considered advantageous and others with little benefit.

During the past two years that you have been Mayor there has been growth and potential growth within Holyhead that I am confident will ensure Holyhead achieves growth as never before – Lands & Lakes, Minesto, the Bio-Mass plant (Orthios), the Newry Beach development and Wylfa Newydd – all potentially contribute to employment prospects with good opportunities for progression and good wages.  Economy growth, particularly in business – all have benefits to gain.  Alas, Mr Mayor, the past two years have also been fraught with difficulties, with many who oppose such change.  I would like to say, however, Mr Mayor that you have carried out your role effectively, often in difficult circumstances and I am aware of the many many hours you incessantly put in, week after week, for the benefit of the town and in the community.  May I, therefore, thank you for the manner in which you carried out the Mayor’s responsibilities over the past two years at the forefront and helm of the Council.  The future will show and prove the benefits of your time in office.  Best wishes and thank you.”

The other Councillors in the Chamber re-iterated the words which Councillor Evans had said.

The out-going Mayor then proposed Councillor Kennedy to be the Mayor for 2016/2017 which was seconded and voted upon by a majority vote.  

Minute no. 4060/16   

                                                                                                     

     HOLYHEAD TOWN COUNCIL

                               MINUTES OF THE ANNUAL GENERAL MEETING MONDAY 9 MAY 2016 7.00 p.m.

 

Councillor K Tatlock abstained from voting.  Councillor Mrs Jean A Ll Williams congratulated Councillor Kennedy in being elected as Mayor for the forthcoming year.

Councillor Kennedy thanked her fellow Councillors and stated that she was very proud to be elected as Mayor who was born in Holyhead and she would do her best for the town during her year as Mayor.

                                                                                                        

5.  To elect a Deputy Mayor for the year 2016/2017:

It was proposed and seconded and voted upon by a majority vote that Councillor Keith R Roberts be elected as Deputy Mayor for 2016/2017.

Minute no. 4061/16

Councillor Keith R Roberts thanked his fellow Councillors for being elected Deputy Mayor.

Councillor K Tatlock abstained from voting.

 

6.  To nominate Councillors onto the following Committees for 2016/2017:

 

AUDIT/STAFF (10 members)

It was resolved that Councillors W J Chorlton, Mrs Ann Kennedy, T Lloyd Hughes, J V Owen, Keith R Roberts, E G Jones, John Knox-Crawford, S Hadley, Mrs R N Keegans and R E Williams be re-elected.

Minute no. 4062/16

 

CCTV/ASSETS COMMITTEE: (6 members)

It was resolved that Councillors J V Owen, Keith R Roberts, W J Chorlton, Mrs Ann Kennedy, R E Williams and S Hadley be re-elected and that Councillor Mrs B Warner be also elected – thus the Committee would now consist of 7 members.

Minute no. 4063/16

 

EVENTS COMMITTEE: (7 members)

Councilor Mrs Ailia Lewis MBE wished to step down from this Committee and Councillor K Tatlock was elected to sit in her place.   It was resolved, therefore that the existing members be re-elected thus the Committee would comprise of Councillors Mrs Jean A Ll Williams, J V Owen, S Hadley, Mrs Ann Kennedy, Mrs R N Keegans, S J Redmond and K Tatlock.

Minute no. 4064/16

 

HOLYHEAD JOINT BURIAL COMMITTEE: (6 members)

It was resolved that the existing Councillors be re-elected thus the Committee would comprise of Councillors W J Chorlton, Mrs Ailia Lewis MBE, Keith R Roberts, E G Jones, T Lloyd Hughes and

Mrs Jean A Ll Williams

Minute no. 4065/16

 

7.  Town Clerk to report on Holyhead Town Council complaints procedure: Proposed document attached:

It was resolved, proposed and seconded to accept the document but that under item 7 and item 9 where it refers to the Chairman of the Council – the Chairman means the Mayor who is in office at the time.

Minute no. 4066/16

 

                                                                                                   

HOLYHEAD TOWN COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING MONDAY 9 MAY 2016 7.00 p.m.

 

8.  To consider how Planning Applications are dealt with:

The Town Clerk stated that following the meeting which he and the Deputy Clerk had had with

a representative of the Wales Audit office  he had noticed that the small planning applications that

were considered by the local members since 2013 for their local Ward and not the full Council, or the full Finance & General Purposes Committee, only the planning applications of a bigger scale affecting the whole of the town were considered by the full Council or the full Finance & General Purposes Committee.   The officer therefore, advised that the process currently used required to  be changed and revert back to the previous system meaning that all planning applications would now go to the full Council or the full Finance & General Purposes Committee for consideration.

It was resolved that the Holyhead Town Council would take this advice and revert back to all Planning Applications being considered by the full Council and the full Finance & General Purposes Committee. 

If there was a time delay in response to certain Planning applications then the Town Clerk would write to the Planning Department to explain this as there was a 21 day time limit to respond to Planning applications received from the Anglesey County Council.

Minute no. 4067/16

 Local Authorities (Model Code of Conduct) (Wales)
(Amendment) Order 2016 came into force on the 1st of April 2016 was deliverd to every member with the Agenda for this meeting

it was resolved to formaly adopt the new amendments

Minute no 4068/16

The meeting concluded at 7.35 p.m.

 

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